7 Must-Have For A Corporate Event
Event Management and Execution is a tedious affair and a one that every organization thrives to do the best at. Behind every successful event, there is vigorous planning and apt execution involved. Corporate Events have to be planned in a very systematic way representing all the values the organization holds. Be it any Event - conference, product launch, dealers meet or an offsite tour, it needs all the attention and planning to make it successful. We, at Evente, take pride in our efficient planning process for a smooth flow of Event to take place.
With the constant increase in competition in every corporate sector, the bar has been set higher to throw an appealing and wow event.
A Successful Event helps any organization to increase their Branding and Marketing strategies. It adds great value to an organization and helps them to brand themselves better in their field amongst their partners and even their competitors and set up a strong base for themselves.
Here, we bring to you 7 Must have’s for a corporate event. Take notes, this might help you in planning your next Big event!
Sending invitations is very important even before starting the planning of an event. The invites must be suitably selected depending upon the guest to be expected. With constant evolution and innovation, there are an array of options to choose from. E-invites are the most Trending ones, mailers are very successful for building excitement for the event and even for thorough reminders.
One can go for old and classic printed invites and on the other hand E-invites, Whatsapp invites, Closed groups for invites on Facebook and many such digital means can be used.
Venue & Food
Selecting an apt venue is very important to hold a successful event. One must analyze factors such as the ‘type of event’ it will be: a Conference, an offsite tour, Dealers/Suppliers meet, Annual Day, Family Day, Rewards and Recognition, etc., Number of attendees for the event, Location, Activities, Series of event and above all the Cost, as venue alone takes up majority of the assigned budget. All of the decisions for the same must be taken beforehand to avoid any mishaps and chaos at the event day as the ambiance of the venue says a lot about the event.
Apart from the venue, Catering too must be decided well before if the property is providing the same or you’ll have to book another vendor. For both of these important things it is always better to hire a third party, probably an event firm who is equipped to handle such queries without any hiccup as the whole process becomes less stressful, saves a lot of time for other important tasks and above all one can possibly get better rates as event organizers are in constant touch with different venues to have formed good useful contacts.
If you have an event coming up then check out the services Evente offers for corporate events.
When they say the first impression is the last impression they say it absolutely right. The event set-up is the first thing your attendees will notice as they enter and it needs to be carefully planned as to leave the wow impression on your guests. There are various things that come under the event set-up, like:
The sitting arrangement can be chosen in 2 categories, A. Cluster Sitting: where there is a round table arranged for the guests to sit and the chairs face the stage. B. Theatre sitting where the round tables are absent and rows of chairs are placed in line to give a theatre like feel with all attention to the main stage.
For any of the two choices the chairs and tables must be systematically arranged to ensure smooth passage for people to walk also, the stage should be visible to all the attendees as the prime focus remains on that.
(Image source : Samswek Global)
Sound and Light
Again, it is a very important part of the event set-up. One can place the lightings in a way that highlights the important parts of the venue like the stage, passage, LED screens, etc. We can also use LED lights to light up different areas and make them even more attractive.
The sound plays an important role as the purpose of the event is to market the organization and convey important messages. Through the good arrangement of Sound, one can be accessible to all its guest at once and provide a great ambiance too. The sound from the Speakers should be clear, not too loud or quiet either. It must be selected as per the size of the venue, size of the audience or if it’s indoor or outdoor. Prior sound checks and rehearsals must be done to ensure that there is no hassle at the end moment.
The stage demands to be done in a properly planned way as it will have all the eyes. The company’s logo and branding can be highlighted on it. The Event highlights, presentations, videos, new products/projects can be showcased on the stage. Be it through LEDs or Printed Forms.
The design of the stage should not be too loud but should not be dull either. Below are some designs one can go for.
Other small things such as Ushers, Registration Desk, Entrances, Standees, etc. must be well planned and accordingly placed at the Event.
It is important to pick a professional when it comes to hosting a corporate event. An emcee in corporate events such as Conferences, Conclaves, Rewards, and Recognitions, etc. is highly recommended. Before selecting an emcee it must be ensured that s/he is a professional and knows well enough of how to host corporate events as it is a formal affair yet the attention needs to be retained by having a bona fide conduct.
Event Flow Presentation
An event flow presentation states the flow of events. In simple terms it can be said as an agenda of an event but for the attendees to see. The event flow presentation gives an idea to the guests about the various activities that will take place in the duration of the event. Timely activities are set for a smooth flow of event and everything to go as planned on time.
To make the event livelier, corporate events can also include some source of entertainment such as live singing or dance performances, comedians, celebrity artists, etc. It is always a good option to go for event planners and organizers as they are updated with the on-going trends and are in touch with entertainers and other necessary vendors like Neon Painters, sand artists, and other exclusive talents. Check out the services provided by EVENTE.
Branding & Marketing
Last but definitely one of the most important parts of the whole management process is branding which is promoting or creating a buzz about the event around. This can be done by creating event posts on Google Facebook, Instagram, etc. Sending e-mailers, posting up videos teasers, and updating the company’s website are also great promotion sources. Offline, we can go for printed media, radio ads, and press releases.
So, these were the 7 must have to organize a successful corporate event but it is always recommended to hire a professional firm when it comes to planning and organizing a corporate event as it makes the process stress free as the tasks are taken over by people who specialize in the same and take the burden off your head. Check out our website, Evente if you too have an event coming up anytime soon. Contact us by clicking the link down below.
If you too dream of having your event planned and organized in the simplest, fastest and hassle free-way then we, at Evente are your one pit-stop.